The 10 Biggest Challenges Coaches Face When Integrating AI and Tech Into Their Practice (And How it is Costing Them Time and Money)
Personalized coaching doesn’t mean doing everything by hand.
Initially tech may feel overwhelming but if you are not using it, you might miss out on valuable tools that could actually help you save 10+ hours per week…. And that extra time allows you to deliver more personal touch pints and a higher level of service to your clients.
Luckily, integrating tools like CoachRx and RxBot is simple, can save you a ton of time (and even improve the quality of your coaching), once you know where to start.
And guess what? Unlike juggling endless spreadsheets and documents by hand, using these tools won’t take up all your time or drain your energy.
Alright, let's talk about the 10 biggest challenges you might be facing when trying to integrate tech and AI tools into your coaching practice (and how not using them can be a waste of time, money and energy).
It can feel like a lot to take on, but honestly, once we break it down, you'll see it’s not as overwhelming as it seems, so here we go:
1. You’re Worried About Losing That Personal Touch
You might feel like using AI will make your coaching feel cold or robotic. For example, you might worry that sending automated check-ins or feedback could take away the personal connection you’ve worked hard to build with your clients.
But, if you avoid using AI altogether, you’re stuck doing repetitive tasks like rewriting programs again and again instead of focusing on building deeper relationships with your clients.
Fortunately, CoachRx lets you have the best of both worlds. CoachRx’s RxBot can handle 80% of the most repetitive tasks, like exercise selection, progression, personalization. That way, you can focus on connecting your client to the program and coaching them to better compliance aka better results.
2. You Don’t Have Time to Learn New Tech
You’re already busy writing programs, doing client check-ins, and managing schedules—learning AI feels like it’s just going to add another headache.
So, you stick to your old methods, spending hours manually creating each client’s program from scratch, instead of letting AI do the heavy lifting for you.
With RxBot in CoachRx, it’s quick and easy to get started. You’ll be generating programs in seconds. You can still add your personal flair, but without spending hours in front of a screen. And we also provide an entire library of resources to get you started and make the most of CoachRx’s functionalities.
Wanna try it yourself? Sign up for your free CoachRx trial here.
3. You’re Overwhelmed by Too Many Tools
I feel you, there are just too many tools out there? One platform for programs, another for tracking, and a third for communication. It’s a lot to manage.
The result? You get so overwhelmed by all the options that you just don’t pick any. You keep using scattered spreadsheets, sending emails, and wasting time on admin tasks.
Here is the good news, CoachRx puts everything in one place:
Nutrition and lifestyle plans for habit building
Communication and all the business admin stuff
Programming
It’s all there. And with RxBot, you can generate those programs in a snap, so you’re not constantly juggling platforms.
4. You’re Not Tech-Savvy Enough
You might think you’re just not “tech-savvy” enough to use AI. It can feel like you need to be a computer expert to make it work.
And instead of giving it a try, you keep doing everything manually, spending way too much time on things like rewriting meal plans or checking in with clients.
We got you! CoachRx and RxBot are designed for fitness coaches, not tech experts. You don’t need to be tech-savvy to use them. For instance, for program design:
if your using CoachRx RxBot leverages your client profile and all client data,
and helps you generate customized programs right away.
Wanna see how it works? Head over here.
5. You Think It’s Too Expensive
When you hear "AI," you probably think “expensive.” And if you’re a coach with a smaller business, that cost can feel intimidating.
Here is the hard truth: You are actually leaving money on the table by NOT using Tech tools. You keep doing everything manually—writing each program from scratch, tracking clients’ progress by hand, and getting bogged down in admin work.
CoachRx offers affordable plans that give you access to RxBot without breaking the bank— in fact, we're priced better than anyone in the market. Plus, think of the time and energy you’ll save. It’s an investment that will pay off as you grow your client base.
Sign up for your free trial here.
6. You Worry About How Clients Will React
You might worry that if your clients find out you’re using AI, they’ll think you’re not giving them personalized attention.
So, you keep doing everything yourself, like writing individualized progress reports for each client, which takes hours and leaves you feeling exhausted.
With CoachRx’s RxBot, you’re still in control. It takes care of the routine work, like generating workouts, while you focus on the custom touches that keep your clients engaged and satisfied. Clients care about results and communication, not how the work gets done.
7. You’re Unsure About Where AI Fits In Your Current Systems
You’ve got systems that work for you already—whether it’s spreadsheets, email, or other tools—and the idea of switching everything over feels like a hassle.
And instead of streamlining, you’re stuck copying data from one platform to another, wasting time with manual entry and dealing with inconsistencies.
Luckily for you CoachRx is an all-in-one platform that covers programming, lifestyle and nutrition, client communication, Business management, and more. RxBot works seamlessly within that, so you can ditch the multiple platforms and keep everything organized in one spot.
Sounds like a dream, right?
8. You’re Concerned About The Quality of the Output
I feel you, you’ve spent years honing your craft, so the idea of letting a bot create programs can feel like you’re handing over control.
So you might hesitate to rely on AI because you’re worried it won’t match the standards you’ve set for your coaching. That could mean sticking to manual work and losing hours every week tweaking programs or second-guessing AI’s capabilities.
But here’s the thing: RxBot isn’t just pulling random data. It’s built on over 25 years of OPEX’s proven coaching experience, so the programs it generates are rooted in reliable, high-quality principles including:
Over 3 million characters of data,
Program design principles from over 2 decades in fitness coaching education,
and every program template in our extensive library.
You’re still the coach—RxBot is there to take the guesswork out and save you from the repetitive tasks like writing similar workout plans over and over. You can trust that the foundation is strong, and then tweak it to fit your client’s unique needs.
It’s about making your life easier, without sacrificing quality.
9. You’re Concerned About Data Privacy
Yes! With all the hype around ChatGPT and AI tools, along with negative headlines about privacy issues, it’s natural to be concerned about your clients' personal data—workout plans, health info, and progress reports—being at risk.
But letting these concerns take over might stop you from exploring AI tools, leading you to stick with less efficient methods like writing all your programs by hand that could slow down your workflow.
CoachRx takes data security seriously. You can trust that your clients’ data is stored safely, so you can focus on coaching instead of worrying about privacy.
10. You’re Afraid AI Will Replace You
There’s this fear that if AI handles program design, clients won’t need you anymore. It’s like, “Why would they hire me if a bot can do it?”
You end up doing all the program design yourself, answering the same question over and over again, burning out, and missing the chance to take on more clients because you’re too swamped.
CoachRx equipped with RxBot isn’t replacing you—it’s assisting you. It handles the time-consuming parts like:
writing the base of the program
and helping you communicate the why behind the program.
Then you can focus on what you do best: coaching, motivating, and building relationships with your clients.
Now, it’s your turn!
Wow, that was a lot!
I hope this gives you some clarity on the 10 biggest challenges you might face when integrating tech tools into your coaching practice, and how CoachRx can help you save time (and money)!
If you want to start your free trial, head over here.Ready to transform your coaching practice? Start your 14-day free trial of CoachRx today and experience the difference for yourself. Your journey to becoming a highly effective coach starts here.
We'd love to hear your thoughts! What habits have you found most crucial in your coaching journey? Share your experiences in the comments below, and don't forget to share this post with fellow coaches who might benefit from these insights.
Remember, great coaching is a journey, not a destination. Keep refining your habits, leveraging the right tools, and always strive to deliver the best possible experience for your clients. With CoachRx by your side, you're well-equipped for success. Here's to your coaching excellence!
Stay ahead of the curve and provide the best for your clients with CoachRx and RxBot.